What Embed is, in plain terms: a guide to remote staffing

You have a role you cannot fill. The right person is not in your market, or the start date will not wait. You have posted it, asked around, and interviewed the people who applied.

Nothing stuck. That is the problem Embed solves. Embed is the flagship remote staffing service from Hiraya Talent, the remote-staffing brand of EA Recruitment Group.

It finds an experienced remote professional, places them on your team, and engages, pays, and manages them for you. This article sets out the mechanics: what Embed is, how it works, what you get, and when it makes sense.

What remote staffing actually means at Hiraya

At Hiraya, remote staffing is a managed service for roles that need judgment, context, and ownership.

You give us a brief. We give you a qualified shortlist in five business days. Every profile has been through a live identity interview before you see it.

You pick who you want. We handle the contractor agreement, the payment, and the ongoing management. You get an experienced professional on your team: you direct the work, and we handle the rest.

That is the core of remote staffing at Hiraya: we take responsibility for the engagement, not only the introduction.

The four ways to work with Hiraya

Embed is one of four services. Understanding the other three helps you see where Embed fits.

• Embed: our flagship service, one person, fully managed. We find, embed, engage, pay, and manage a remote professional for you. This is the right choice when you need a single experienced operator in a seat you cannot fill locally.
• Search: we find the person, you hire them onto your own payroll. This works if you can already employ people in the person’s country and want them on your own payroll. Learn more about Search: hire onto your own payroll.
• Pods: a managed team of three or more with one accountable lead. This is for when you need a function, not a person: one lead owns the output, and you manage one relationship, not five. See Pods: a managed team with one lead.
• Run: we own a process and its outcome, such as a function, a queue, or a pipeline. Every Run starts as a Pod, so both sides have a real baseline before we commit to an outcome. Read about Run: we own the outcome.

Embed sits in the middle. It is more than a placement, less than a full function. It is one person, fully managed, embedded in your team.

How Embed works: the process, step by step

The process is simple. It has to be, because you are busy.

Step 1: the brief

We start with a conversation. You tell us what the role needs to do, what success looks like in 90 days, and what constraints you have. The pay range, the time zone, the tools, the industry experience.

We do not need a job description. We need to understand the work.

Step 2: the shortlist

Within five business days, you get a qualified shortlist of experienced people for the role.

Every profile has been through a live identity interview. We confirm who they are and where they are, and talk them through the experience on their profile. You see their experience, the recruiter’s notes, and a summary of the identity interview.

Step 3: the interview

You interview the people you want to interview. We schedule the conversations, and you decide. If nobody is right, we go back to the brief and search again.

You run your own process. We are there to answer questions and coordinate logistics.

Step 4: the offer and onboarding

You pick your person. We put the contractor agreement in place, set up payment, and agree the start date. The person starts.

We check in at day 7, day 30, day 60, and day 90. If something is not working, we fix it. If it cannot be fixed, we replace the person.

Step 5: ongoing management

Embed does not end when the contract is signed.

You get one named account owner, who responds within one business day. They run the check-ins, talk to you and to the professional separately, and lead the annual compensation review.

You focus on the work. We handle the rest.

What you get: commitments, not promises

Here is what every Embed engagement includes. You can hold us to each one.

• A qualified shortlist in five business days. If we miss it, the setup fee is waived.
• A live identity interview on every profile. No exceptions, and it happens before you see the profile. You know who you will be working with.
• One named account owner. A person you know by name, who responds within one business day.
• Check-ins at day 7, 30, 60, and 90, then a monthly report. Structured, not casual. We ask specific questions about performance and fit.
• Replacement if it does not work out. If the person is not right, we replace them.
• An annual compensation review, with the professional in the room. Once a year, we review the terms with you and the professional together.

These are the operating rules of the service.

If we miss a commitment, you should call it out. That is how the service gets better.

When Embed is the right choice

Embed is not right for every role. It is right when you have a specific problem.

• You need one experienced person, not a team. You have a gap in a critical seat. You need someone who can operate with minimal hand-holding.
• You cannot fill the role locally. The right person is not in your market, or the search has run too long. You have tried, and the seat is still empty.
• You want to avoid the overhead of international employment. You do not want to set up an entity or run payroll in another country. With Embed, nobody on your side employs the professional: Hiraya engages and pays them as a contractor.
• You need speed. You cannot spend three months recruiting. You need a qualified shortlist in five business days.
• You want a managed relationship. You want the agreement, the payment, and the check-ins handled for you, so you can manage the work.

If that sounds like your situation, Embed is probably the right fit.

If you want to hire directly, look at Search. If you need a team, look at Pods. If you need a function run end to end, look at Run.

What Embed covers, and where it stops

Clarity matters, so here are the edges of the service.

• It places a person for the work. We recruit against the brief, for someone who can take ownership in the first week.
• A placement onto your payroll is Search. With Embed, we stay involved for as long as the engagement runs.
• It covers a placement that does not work out. People are people, and some placements fail. When one does, we replace the professional.

If another service fits the seat better, we tell you on the first call.

What you are paying for

Embed is monthly, with no long lock-in. You are not adding headcount to your own payroll, and you are not committing to a permanent employee.

You are paying for a managed service that puts a person on your team who does the work. That covers the search, the identity interview, the agreement, the payment, the check-ins, the account owner, and replacement if it does not work out.

The fee is one fixed monthly amount per professional, quoted once we understand the role. A written figure comes with the shortlist. If you want to talk through a specific seat, book a call and we will walk through it.

Common objections, answered plainly

“We tried remote before and it did not work.”

When a remote hire does not work, look at the setup first. The brief may have been vague, the onboarding missing, or the manager new to managing remotely. Sometimes the person was not qualified.

Embed addresses these by agreeing the brief with you, meeting every candidate live, and staying involved through the check-ins and the monthly report.

“We need someone in our time zone.”

We place professionals across time zones. If you need overlap with US Eastern, we recruit for that overlap and agree it in the brief before the search starts.

If you need someone in a specific region, we tell you plainly what is possible.

“How do we know the person is real?”

Every profile includes a live identity interview, before you see it. We confirm who they are and where they are, and talk them through the experience on their profile.

You choose from people we have spoken to live.

“What if it does not work out?”

We replace the person. That is the commitment. We also check in at day 7, 30, 60, and 90 to catch problems early.

“We do not have time to manage a remote person.”

That is what the account owner is for. They handle the administrative side, and you manage the work. If you need more support, we can talk about Pods or Run.

The model behind Embed

Embed is a managed service. We find, interview, engage, pay, and manage the person, and you direct the work.

It is designed for roles where the cost of getting it wrong is high.

What happens after you sign

We put the contractor agreement in place and set up payment. You prepare the welcome and the first piece of work. The person starts.

You get a check-in at day 7, then day 30, day 60, and day 90. After that, you get a monthly report.

At each check-in, we ask the same questions:

• Is the work getting done?
• Is the communication working?
• Are there any blockers?
• Do we need to adjust anything?

If the answers are good, we keep going. If something is off, we fix it. If it cannot be fixed, we replace the person.

That is the whole model: simple, but not easy. The hard part is the recruiting and the management. That is what you are paying for.

Who Embed is for

Embed is for founders, hiring managers, and operators at growing companies in the US, UK, Australia and beyond. You need an experienced person in a seat you have not been able to fill locally.

You have tried to fill the seat yourself. Now you want it filled and managed.

You want someone who can take ownership in the first week and do the job with minimal hand-holding. You want a partner who takes responsibility for the engagement.

If that is you, Embed is worth a conversation.

How to get started

The first step is a brief. We talk about the role, the constraints, and the timeline.

If we think Embed is a fit, we move forward. If we think another service is better, we tell you.

You get a qualified shortlist in five business days. You interview, you choose, and we handle the rest.

If you want to see what the process looks like in practice, read our Insights. If you are a professional looking for remote work, visit For professionals.

Remote staffing does not have to be complicated. It has to be done right. That is what Embed is for.

Book a call and let us talk about the seat you need to fill.

Frequently asked questions

What is Embed in simple terms?

Embed is a managed remote staffing service. We find, interview, engage, pay, and manage a remote professional for you. You manage the work, and we handle everything else.

How is Embed different from Search?

With Search, you hire the professional onto your own payroll and manage them yourself, with one replacement within 90 days. With Embed, we handle the contractor agreement, the payment, and the ongoing management. You get check-ins at day 7, 30, 60, and 90, then a monthly report.

How fast can I get someone started with Embed?

You get a qualified shortlist in five business days. After you interview and choose, we put the contractor agreement in place and agree a start date with you and the professional. How soon that is depends on the role and on the professional’s current commitments.

What if the person does not work out?

We replace them. That is part of the service. We also check in regularly to catch problems early.

Is Embed only for full-time roles?

Hours are agreed in the brief, before the search starts. If you need less than a full week, raise it on the first call and we will tell you what is possible. What matters most is that the role needs an experienced professional who can operate with minimal hand-holding.

If you need a team, look at Pods. If you need a function run end to end, look at Run.